When you have too much work on your hands, you keep telling yourself: “I need to work. I need to get this done. I mustn’t check Facebook.”
If it was only that easy to make ourselves work more with self-commands, we would all become world-class leaders.
When the workload is too heavy, you get overwhelmed. The stress gets to you. You know that there’s nothing more important than being productive, but your mind and body work in the opposite direction: they drive you towards distractions. You are tired and weak, so it’s easy to fall for the temptation and start checking Reddit every half an hour or so.
How do you achieve ultimate productivity? The key is in time management. You have to plan your time very carefully and complete each task at the right time of the day. Will such level of commitment turn you into a robot? Of course not! You will be conscious about everything you’re doing when you become the master of productivity. These time management tips will get you there:
Make a Schedule
A plan is no different than a schedule. When you make plans in your head, you can easily adjust them to your taste. And, since you haven’t written them down, it’s easy not to commit to them. You won’t even feel guilty about that.
When you turn the mental plan into a written schedule, however, things are different. With the mere fact that you’re setting the task within a timeframe, you are developing the right time-management attitude.
Also, get a planner.
Before you go to bed, make a plan for the next day and write it down. The idea of having things to do will remain at the back of your mind while you’re sleeping. You’ll wake up ready to seize the day. If you don’t like traditional planners, you can always use Google Calendar.
Is a daily schedule enough? It’s not! Make a monthly and weekly plan. If, for example, you need to give a presentation next month, mark that date with red. Then, make a monthly plan around that task. Make sure to leave enough time for its preparation, and use the remaining time for all other tasks you need to cover. Turn the monthly plan into weekly goals, which you’ll then translate into daily schedules. Works like a charm.
Works like a charm.
How is your health related to productivity? Let’s answer that question with another question: can you do your best job when you’re not feeling well? A simple flu can make you the most unproductive person on the planet. When you invest effort into your own well-being, you’re investing in your effectiveness at work, too.
Healthy food and exercise also give you more energy. You get inspired when you see the results on your body. That goal may not be related to work, but it sure makes you understand that any goal you set is possible. Translate that attitude to the way you do your job, and you’ll instantly notice the enhanced use of time.
Even if You’re Busy, Find Time for Learning
Learning is part of your personal development. The more things you know, the better you become at any job. Remember: your education doesn’t end with the moment you gain a degree. It’s a process for a lifetime.
No matter what you do and how busy your schedule is, always find few moments in the day to learn something new. You can do that by reading a great blog post from your niche. Or, you can read books. Good literature makes you smarter; it’s a great exercise for your mind.
When you manage to learn something new every single day while completing all tasks on your list, you can say you’re well on your way to becoming a time management expert.
When You Can’t Achieve, Delegate or Outsource
Perfectionism won’t take you to a good place. We all want to get the best results and sometimes that leads us to a desperate state: we know that completing all tasks on the list is impossible, but we still try hard to work as much as possible.
It’s important to be realistic. If your boss gave you additional work and you can’t write that presentation, you should think about outsourcing. Can someone from your team cover the extra tasks with success? You can also consider hiring a writing service like Australian Writings to take care of the presentation, so you’ll get more time to take care of the extra task.
Remember: smart time management is all about meeting deadlines. When the workload is too heavy and you notice that there’s no way for you to get everything done, you need to search for alternate solutions.
Find Time to Rest
When you’re not getting enough sleep, you are directly affecting your productivity levels with your actions. You function well only when you’re in a relaxed, focused state of being. The lack of sleep makes you tired, anxious, and unproductive.
When you’re planning your time, make sure to leave enough time for rest. That’s an important part of the daily routine and you mustn’t feel guilty about giving your body the relaxation it deserves.
The most effective way of becoming productive is through developing proper time management habits. Yes, time management is a habit! It won’t be easy for you to create the schedule and stick to it, but you’ll soon start making better evaluations about the time and effort each task needs. You’ll start sticking to the schedule and you’ll notice how you’re getting more productive and self-confident than ever.
Isn’t that the effect you want to achieve?